Project Administrator - Cerritos
Company: Tilden-Coil Constructors
Location: Cerritos
Posted on: January 24, 2023
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Job Description:
Position Title:
Project / Program Administrator
Employment Terms: Non-Exempt / Hourly
Immediate Supervisor: Project Manager
Role & Performance Expectations:
The Project / Program Administrator (PA) understands that team is
more important than self interest. The PA sees the value of keeping
a professional image as the first point of client contact, being
effective in the operation/administration of the project or
program, and of supporting staff for maximum effectiveness.
The PA is responsible for providing intermediate to advanced
administrative support to the project team and has the knowledge of
being able to, by way of experience, execute with proficiency all
duties of the project administrator. The PA requires little to no
Production Administration Manager support as evident by superior
audit scores and service recommendations of the team and Production
Administration Manager. The role requires initiative, decisiveness,
flexibility and adaptability. The PA must be approachable, with a
focus on friendly and respectful professional communication and
collaboration with the organization and our client, architect,
inspector, and subcontractors. The PA is required to achieve
integration of the role as a contributing team member for superior
results in the seven Project Performance Objectives of: Client
Satisfaction, Company Contribution, Gross Profit, Quality, Safety,
Schedule, and Team Development.
Core / Minimum Responsibilities:
Office
Administration................................................................
Professional and Friendly
1. Reception / front desk - directing guests and calls
2. Office supplies and equipment management
3. Manage staff schedules and project calendar
Contract
Administration:............................................
Protecting Company and Clients
1. Bid document development
2. Contract Tracking
a. Coordinate award, notice letters and contract return
3. Bond & Insurance:
a. Compliance review
b. Collect, review, advise/resolve deficiencies
4. Labor Compliance
a. Contractor compliance monitoring
b. Collect, advise/resolve deficiencies
c. Manage open issues with representative with holds
d. Audit command and process deficiency immediate correction
Cost
Accounting:..............................................................................
Maintaining Momentum
1. Contractor/Vendor Invoice
a. Collect/process for required signature
b. Track and manage log
c. Insure cycle time is maintained or reduced
2. Processing general conditions payables
Document
Control................................................................................
Effective & Efficient
1. File Setup and maintenance for ease of use by team
2. Project photo management
3. Project Closeout
4. Archive
a. Filing project documents in company prescribed system
b. E-Archiving aligned with company prescribed systems
Team
Support:.......................................................................................
Optimize Productivity
1. Correspondence/Communication Coordination
2. Meeting Coordination
3. Support project team as necessary
Advanced Responsibilities:
Recommended Computer Skills:
Recommended Education:
Physical Demands / Environment:
Preconstruction
Coordination......................................................
Consistent Quality
1. Bid document coordination with client and Preconstruction
Department
2. Bid coordination with Client
3. Bid result evaluation and publication
Cost
Accounting:..................................................................
Protecting Company and Clients
1. Change Administration
a. Coordinate/process with client and/or contractor
b. Track and manage log updates
c. Insure responses to meet cycle time
Sponsoring Company/Department goals
Company champion for a process or processes
Develop/mentor other Administrators
Finance Department coordination support
An advanced understanding of Microsoft: Word, Excel, Outlook, CMiC,
LCP Tracker.
--- High school graduate
--- College courses in English grammar and composition
--- Basic accounting practices
--- Continuing education for bonds, insurance, and prevailing wage
compliance
This is a field and/or office position with work occurring on one
or multiple sites at one time. Working from the job-site and/or
visiting multiple projects is required. Involves walking, effective
communication, listening, using hands to operate office equipment.
May require the use of exterior portable restroom. Vision abilities
required for computer work, reading, writing, typing, data entry
and the ability to adjust focus. The employee may be required to
push, pull, lift and /or carry up to 20 pounds; attempt no greater
weight without assistance. The noise level in the work environment
is an active open office.
Physical Demands/Environment: The intent of the job description is
to provide a general outline of the employment title. Specific
responsibilities may vary depending on the individual requirements
of the specific project and direction from the immediate
supervisor.
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Keywords: Tilden-Coil Constructors, Cerritos , Project Administrator - Cerritos, Other , Cerritos, California
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