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HR Coordinator

Company: GardaWorld Security Services U.S.
Location: Cerritos
Posted on: May 6, 2022

Job Description:

Job Description
POSITION SUMMARY:
The Branch Administrator is responsible for managing all administrative functions for the GardaWorld Security Services branch team. A GardaWorld Branch Administrator must represent GardaWorld's four Core Values of Integrity, Trust, Vigilance, and Respect.

Compensation: $19 / hr
Schedule: Monday - Friday Day Shift (40 hours)

PRIMARY RESPONSIBILITIES AND DUTIES:
Branch Phone Management - Prime for answering phones during work hours and transferring calls as needed.
Office Supplies Administration - order office supplies for the Branch and/or Sites via Staples or site-specific vendor
Drug Screen Administration

  • Ordering supplies
  • Manage Invoices for Off-Site Drug ScreeningUniforms Administration - Mange all aspects of ensuring all officers are properly uniformed to include:
    • Conducting Fittings
    • Ordering uniforms and managing invoices and payments
    • Bagging uniforms by officer and ensuring deliver
    • Managing all replacements/returns including all dry-cleaning activities
    • Organization of the uniform closet, inventory management, and ensuring appropriate safety stock.
    • Issue employee name badgesTrack & Manage Employee Deductions
      Vehicle Administration
      • Inventory maintenance
      • Monthly fuel reviewManage the Client Invoicing Process
        Organize and Maintain Client Files
        Branch Liaison with Office Property Manager
        Branch Liaison with IT
        • Computer hardware inventory
        • Printer inventory
        • Systems rolloutManage Special Branch Projects
          • Roll-out of new handbooks and manage the return of acknowledgement
          • Coordinate Employee Engagement Activities (e.g. employee appreciate day)Candidate Management - Assist / back-up the HRC / HRM as needed with parts of the Candidate Management Process and ensure a positive candidate experience during all steps:
            • Interact with applicants in a positive manner
            • Shepherd screened applicants through applicant tracking system - manage all steps and statuses
            • Coordinate with the branch staff and Talen Acquisition during the screening and interviewing of candidates; extending job offers; conducting new-employee orientations.
            • Order and administer drug screens and background checks for candidates with conditional job offer
            • Schedule employee orientation (Welcome to GardaWorld and site training) including enrollment in Learning Management System
            • Communicate benefits to new hires, through employment changes and during open enrollment
            • Review training hours reports for accuracy prior to payroll processing
            • Move candidates into WinTeam; complete all necessary maintenance post-hire
              Employee Management - Assist / back-up the HRC / HRM as needed with Employee Management:
              • Build and maintain branch employment records and reports, to include following GardaWorld's record retention policies; I-9s, W-4s, direct deposit elections/paycards
              • Verify licenses and license compliance reporting - notify EEs or Site Supervisors of upcoming expirations (i.e. guard card, CPR or site-specific license/certification)
              • Monitor driver compliance
              • Schedule in-house training classes (e.g. CPR, Welcome to GardaWorld, etc.)
                KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
                • Passion to live and impart the core values of GardaWorld Security Services
                • Organizational skills to plan, organize, and prioritize workload and meet multiple deadlines
                • Strong written and verbal communication skills
                • Solid technology skills - able to maneuver through a smartphone, tablet, laptop or desktop computer
                • Proficient in Microsoft Office suite of products (Word, Excel, Outlook).
                • Must possess the following personal qualities
                  • Sense of urgency
                  • Persistence/Tenacity
                  • Courageous
                  • Follow through
                  • Detail oriented
                  • Good judge of people
                  • Ability to read body language
                  • Enthusiasm, for position and company
                    MINIMUM EDUCATION AND/OR EXPERIENCE
                    • High school diploma required
                    • Microsoft Office Suite proficiency
                      WORKING CONDITIONS:
                      Work Characteristics/Conditions
                      • Scheduling - Work shifts are normally eight (8) hours in duration but may be extended in the event of company need, emergency, manpower shortage, workload or work-in-progress. High percentage of attendance, on-time arrival to work and ability to work overtime when necessary are required
                        The position requires employee to have and maintain the physical and mental ability needed to:
                          • See, read and understand policy and procedure manuals, reports, memorandums and other written materials
                          • Have independent thought along with idea generation
                          • React and move rapidly from a sedentary to active condition in response to environmental or duty-related situations or events
                          • Hear spoken or recorded information
                          • Communicate in a clear, concise and audible manner that fosters the best communication
                          • Assume a variety of bodily positions and postures possibly for long periods of time to include sitting, standing, bending, reaching, leaning, pushing, pulling, grasping, turning, twisting, lifting and walking
                          • Operate all equipment within the position, such as telephones, audio/visual devices, computer or workstation keyboards, mouse, calculators, copy machine, FAX machine and hand-held equipment
                          • Perform required duties for extended periods of time to include time worked more than the normal daily day shift or rotating shift work
                          • Have vision that is correctable to interact with systems and forms
                          • Hear ringing telephones and audible alarms while speaking or on the telephone
                          • Perform repetitive motions
                          • Recognize/relate sound to situations based on frequencies or voice inflection within the normal range of human hearing
                          • Employ the normal senses of touch and smell, to include sight
                          • Operate vehicle in a safe and prudent manner when applicable (possess a valid operator's license with a clean driving record)
                          • Operate/utilize all Department vehicle mounted equipment whether in a mobile or stationary mode
                              • Listen, understand, remember, summarize, convey and retain basic instructions and detailed information
                              • Speak, read and write the English language in a clear, understandable fashion
                              • Verbally provide accurate information
                              • Reasonably identify and display basic non-verbal communications (body language)
                              • Effectively relate to or communicate with a variety of personality types in-person or during interpersonal contacts.
                                • Comprehend and implement verbal and written instructions
                                • Not share sensitive or confidential information with unauthorized positions
                                • Apply reasoning skills when confronted with circumstances requiring discretionary decisions
                                • Have good problem-solving skills
                                • Establish priorities and construct subsequent plans when investigating incidents or events
                                • Formulate and carry out an appropriate course of action for a given situation for which no specific rule or procedure has been established
                                • Apply theory-based instruction or training to actual incidents/situations
                                • Handle situations firmly, courteously, tactfully and impartially
                                • Retain and retrieve information furnished in the form of policies, bulletins, verbal reports, training keys, etc.
                                • Can receive and give instructionsAdditional Requirements
                                  • Pass an extensive background screening which includes criminal background checks (local, state and federal), drug test, aptitude tests, skills assessment, interviews, and personality profile (behavioral assessment)
                                  • Must be at least 21 years of age or older as required by applicable law or contractual requirements
                                  • Legally authorized to work in the United States
                                    Whelan Security of California, Inc.
                                    CA Private Patrol Number: 16344

                                    Qualifications

                                    Education

Keywords: GardaWorld Security Services U.S., Cerritos , HR Coordinator, Human Resources , Cerritos, California

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