HR Coordinator

Company: GardaWorld Security Services U.S.
Location: Cerritos
Posted on: May 6, 2022

Job Description:

Job Description
POSITION SUMMARY:
The Branch Administrator is responsible for managing all administrative functions for the GardaWorld Security Services branch team. A GardaWorld Branch Administrator must represent GardaWorld's four Core Values of Integrity, Trust, Vigilance, and Respect.

Compensation: $19 / hr
Schedule: Monday - Friday Day Shift (40 hours)

PRIMARY RESPONSIBILITIES AND DUTIES:
Branch Phone Management - Prime for answering phones during work hours and transferring calls as needed.
Office Supplies Administration - order office supplies for the Branch and/or Sites via Staples or site-specific vendor
Drug Screen Administration

• Ordering supplies
• Manage Invoices for Off-Site Drug ScreeningUniforms Administration - Mange all aspects of ensuring all officers are properly uniformed to include:
  • Conducting Fittings
  • Ordering uniforms and managing invoices and payments
  • Bagging uniforms by officer and ensuring deliver
  • Managing all replacements/returns including all dry-cleaning activities
  • Organization of the uniform closet, inventory management, and ensuring appropriate safety stock.
  • Issue employee name badgesTrack & Manage Employee Deductions
    Vehicle Administration
    • Inventory maintenance
    • Monthly fuel reviewManage the Client Invoicing Process
      Organize and Maintain Client Files
      Branch Liaison with Office Property Manager
      Branch Liaison with IT
      • Computer hardware inventory
      • Printer inventory
      • Systems rolloutManage Special Branch Projects
        • Roll-out of new handbooks and manage the return of acknowledgement
        • Coordinate Employee Engagement Activities (e.g. employee appreciate day)Candidate Management - Assist / back-up the HRC / HRM as needed with parts of the Candidate Management Process and ensure a positive candidate experience during all steps:
          • Interact with applicants in a positive manner
          • Shepherd screened applicants through applicant tracking system - manage all steps and statuses
          • Coordinate with the branch staff and Talen Acquisition during the screening and interviewing of candidates; extending job offers; conducting new-employee orientations.
          • Order and administer drug screens and background checks for candidates with conditional job offer
          • Schedule employee orientation (Welcome to GardaWorld and site training) including enrollment in Learning Management System
          • Communicate benefits to new hires, through employment changes and during open enrollment
          • Review training hours reports for accuracy prior to payroll processing
          • Move candidates into WinTeam; complete all necessary maintenance post-hire
            Employee Management - Assist / back-up the HRC / HRM as needed with Employee Management:
            • Build and maintain branch employment records and reports, to include following GardaWorld's record retention policies; I-9s, W-4s, direct deposit elections/paycards
            • Verify licenses and license compliance reporting - notify EEs or Site Supervisors of upcoming expirations (i.e. guard card, CPR or site-specific license/certification)
            • Monitor driver compliance
            • Schedule in-house training classes (e.g. CPR, Welcome to GardaWorld, etc.)
              KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
              • Passion to live and impart the core values of GardaWorld Security Services
              • Organizational skills to plan, organize, and prioritize workload and meet multiple deadlines
              • Strong written and verbal communication skills
              • Solid technology skills - able to maneuver through a smartphone, tablet, laptop or desktop computer
              • Proficient in Microsoft Office suite of products (Word, Excel, Outlook).
              • Must possess the following personal qualities
                • Sense of urgency
                • Persistence/Tenacity
                • Courageous
                • Follow through
                • Detail oriented
                • Good judge of people
                • Ability to read body language
                • Enthusiasm, for position and company
                  MINIMUM EDUCATION AND/OR EXPERIENCE
                  • High school diploma required
                  • Microsoft Office Suite proficiency
                    WORKING CONDITIONS:
                    Work Characteristics/Conditions
                    • Scheduling - Work shifts are normally eight (8) hours in duration but may be extended in the event of company need, emergency, manpower shortage, workload or work-in-progress. High percentage of attendance, on-time arrival to work and ability to work overtime when necessary are required
                      The position requires employee to have and maintain the physical and mental ability needed to:
                      • • See, read and understand policy and procedure manuals, reports, memorandums and other written materials
                        • Have independent thought along with idea generation
                        • React and move rapidly from a sedentary to active condition in response to environmental or duty-related situations or events
                        • Hear spoken or recorded information
                        • Communicate in a clear, concise and audible manner that fosters the best communication
                        • Assume a variety of bodily positions and postures possibly for long periods of time to include sitting, standing, bending, reaching, leaning, pushing, pulling, grasping, turning, twisting, lifting and walking
                        • Operate all equipment within the position, such as telephones, audio/visual devices, computer or workstation keyboards, mouse, calculators, copy machine, FAX machine and hand-held equipment
                        • Perform required duties for extended periods of time to include time worked more than the normal daily day shift or rotating shift work
                        • Have vision that is correctable to interact with systems and forms
                        • Hear ringing telephones and audible alarms while speaking or on the telephone
                        • Perform repetitive motions
                        • Recognize/relate sound to situations based on frequencies or voice inflection within the normal range of human hearing
                        • Employ the normal senses of touch and smell, to include sight
                        • Operate vehicle in a safe and prudent manner when applicable (possess a valid operator's license with a clean driving record)
                        • Operate/utilize all Department vehicle mounted equipment whether in a mobile or stationary mode
                          • • Listen, understand, remember, summarize, convey and retain basic instructions and detailed information
                            • Speak, read and write the English language in a clear, understandable fashion
                            • Verbally provide accurate information
                            • Reasonably identify and display basic non-verbal communications (body language)
                            • Effectively relate to or communicate with a variety of personality types in-person or during interpersonal contacts.
                            • • Comprehend and implement verbal and written instructions
                              • Not share sensitive or confidential information with unauthorized positions
                              • Apply reasoning skills when confronted with circumstances requiring discretionary decisions
                              • Have good problem-solving skills
                              • Establish priorities and construct subsequent plans when investigating incidents or events
                              • Formulate and carry out an appropriate course of action for a given situation for which no specific rule or procedure has been established
                              • Apply theory-based instruction or training to actual incidents/situations
                              • Handle situations firmly, courteously, tactfully and impartially
                              • Retain and retrieve information furnished in the form of policies, bulletins, verbal reports, training keys, etc.
                              • Can receive and give instructionsAdditional Requirements
                                • Pass an extensive background screening which includes criminal background checks (local, state and federal), drug test, aptitude tests, skills assessment, interviews, and personality profile (behavioral assessment)
                                • Must be at least 21 years of age or older as required by applicable law or contractual requirements
                                • Legally authorized to work in the United States
                                  Whelan Security of California, Inc.
                                  CA Private Patrol Number: 16344
                                  
                                  Qualifications
                                  
                                  Education

Keywords: GardaWorld Security Services U.S., Cerritos , HR Coordinator, Human Resources , Cerritos, California